Job Details

Division HO Division

Minimum experience Associate

Company’s primary industry: Human Resources

Job functional area: Human Resources

Job Description

Dis-Chem Pharmacies in Midrand has an opportunity available for a Learning and Development Administrator to join their team on a Fixed Term Contract. The main purpose of this role will be to provide quality administrative support to the L&D team and relevant stakeholders across all aspects of the L&D Department.

Minimum Requirement:

Essential:

• Grade 12 / Matric
• Diploma or Degree in Human Resource Management or any related field
• 1 year of experience in Learning and Development
• Own a reliable vehicle.

Advantageous:

• Relevant HR/Admin qualification
• Relevant experience in Learning and Development

Job Specification…

• Maintain a training calendar (electronic and manual).
• Create and maintain a database of all internal and external training providers.
• Book training venues as per the training calendar.
• Prepare facilitator packs and relevant documents for training, ensuring that the facilitator receives their packs a minimum of 5 days prior to the training.
• Complete a checklist for all items required for each training session.
• Send the attendance register list to security for each training session.
• Ensure that training manuals and other material required for training have been quality checked and approved by the relevant Manager.
• Print the training manual and other material required for training.
• Courier/deliver training manuals and other material to the training a minimum of three days prior to training.
• Ensure that the training manuals and other materials are received at the training venue prior to the training.
• Capture attendance registers and feedback forms post-training.
• Adhere to Health and safety requirements by ensuring all venues are hygienic and safe before each training session.
• Compile facilitation reports and give feedback to management weekly.
• Timeously organise catering services for scheduled training.
• Capture and keep a record of all training-related expenditure.
• Receive invoices and quality check against specifications, attendance registers and/or other supporting information.
• Track all invoice payments and ensure the spreadsheet is updated accurately.
• Order training equipment and consumables as required.
• Maintain a stock/asset register for training equipment and consumables.
• Respond to and assist any Dis-Chem Stakeholder with any query related to LMS, including Stores, Head-Office Employees, Managers and Directors.
• Allocate the Heat call to the relevant L&D/OD team member.
• Ensure heat calls are closed within 48 hours.
• Escalate Heat calls not closed within 48 hours allocated to L&D/OD team members to the L&D Manager.
• Provide weekly Heat call reports to managers.
• Capture all relevant training data into SuccessFactors weekly.
• Arrange meetings for the department and book meeting rooms accordingly.
• Coordinate relevant functions within the department, not limited to training.
• Ensure the filing system of information is systematically maintained.
• Ensure all department leave forms are submitted correctly to the Payroll department.
• Manage the Group study leave and send the leave forms to payroll.
• Update the leave calendar.
• Administrate travel arrangements, e.g flights, accommodation, etc., for the department. This includes completing the travel forms, getting sign-off from the Director and submitting the documents to the travel agency in a timely manner.
• Event management of graduation ceremonies and special events.

Competencies

Essential:

• Ability to work under pressure
• Deadline driven
• Good time management skills
• Planning and Organising

Special conditions of employment:

• South African citizen
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport
• Occasional local travel

Remuneration and benefits:

• Market-related salary

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